Repository Policies

Metadata Policy

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

1. Anyone may access full items free of charge.
2. Single copies of full items can be:
   • reproduced, and displayed or performed in any format or medium
   • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
   provided:
   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
   • the content is not changed in any way
3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.

Content Policy

1. This is an institutional or departmental repository.
2. EPub Bayreuth holds all types of materials.
3. Deposited items may include:
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
4. Items are individually tagged with:
   • their version type and date.
   • their peer-review status.
   • their publication status.
5. Principal Languages: German; English

Submission Policy

1. Items may only be deposited by accredited members, academic staff, and registered students of the organisation, or their delegated agents.
2. Authors may only submit their own work for archiving.
3. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
4. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of EPub Bayreuth, valid layout & format, and the exclusion of spam
5. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
6. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
7. Any copyright violations are entirely the responsibility of the authors/depositors.
8. If EPub Bayreuth receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. No retention period defined.
2. EPub Bayreuth will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
   • It may not be possible to guarantee the readability of some unusual file formats.
3. EPub Bayreuth regularly backs up its files according to current best practice.
4. Items may not normally be removed from EPub Bayreuth.
5. Acceptable reasons for withdrawal include:
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • Falsified research
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items' identifiers/URLs are retained indefinitely.
8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
9. If necessary, an updated version may be deposited.
10. In the event of EPub Bayreuth being closed down, the database will be transferred to another appropriate archive.